Records Data Specialist Trainee
Records Data Specialist Trainee
$14.61-$25.83 Hourly; $30,388.80-$53,726.40 Yearly
$14.61 Hourly; $30,388.80Yearly ($16.29 Hourly; $33,883.20 Yearly after completion of training)
Job Schedule (Subject to Change)
Normal Business Hours; Monday - Friday
Job Location (Subject to Change)
Completion of trainee and twelve-month specialist probation
Perform trainee duties responding to requests and providing criminal history information to federal, state, and local law enforcement agencies and departments.
Job Duties and Responsibilities
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
Note: Incumbents function in a trainee capacity to gain proficiency in the duties listed below and become eligible for promotion to Records Data Specialist upon successful completion of the trainee program.
- Respond to telephone, electronic, or teletype criminal history information requests from federal, state, and local law enforcement agencies and departments related to warrants, vehicle registrations, missing persons, stolen vehicles/property, guns, license plates, boats, aircraft, immigration status, injunctions, protection orders, and unidentified persons.
- Enter, modify, supplement, and cancel criminal history information in the Florida Crime Information Computer (FCIC)/National Crime Information Computer (NCIC) databases and notify law enforcement agencies or departments of actions taken as appropriate.
- Review all entries made by Law Enforcement Deputies through mobile reporting for special data processing entry within the Sheriff's Office internal Records Management System (RMS).
- Monitor Records Management System logs to ensure all entries are accurate and complete.
- Continually monitor pending information required from Law Enforcement Deputies for actions performed during their shift so that all actions are in compliance with rules and regulations.
- Perform duties at temporary emergency command centers during periods of emergency as required.
- Perform other related duties as required.
Knowledge, Skills, and Abilities
Note: To be acquired during the training period.
- Working knowledge of effective communication techniques.
- Working knowledge of English grammar, punctuation, and spelling.
- Some knowledge of practices used to receive and assess calls for assistance.
- Some knowledge of federal, state, and county laws, ordinances, and regulations governing the dissemination of criminal information.
- Some knowledge of records management system standard operating procedures.
- Some knowledge of general office policies, procedures, and practices.
- Some knowledge of Agency policies, procedures, and guidelines.
- Some knowledge of law enforcement terminology.
- Ability to follow established procedures.
- Ability to communicate effectively, both orally and in writing.
- Ability to handle confidential information.
- Ability to pay attention to detail.
- Ability to multitask.
- Ability to work effectively with others.
- Ability to collect, organize, and evaluate data and to develop logical conclusions.
- Ability to accurately assess situations and make correct decisions.
- Ability to accurately sort, retrieve and file material using alphabetic, numeric, and chronologic systems.
- Ability to work under stressful conditions.
- Ability and willingness to work shifts to include nights, weekends, and holidays.
- Ability to use a computer and related software.
Note: Applicants must meet the following requirement(s) to be considered minimally qualified for the job.
A high school diploma or possession of a GED certificate, and;
One year clerical or criminal justice experience; and
A passing score on pre-employment testing; and
30 net words per minute on a typing test; or 100 gross keystrokes per minute with 90% accuracy on a data entry test.
Solid knowledge of Windows-based applications.
Two years clerical experience.
- Depending on area of assignment, incumbents may be required to possess a valid Florida Driver License at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.
- No visible tattoos on face. Tattoos on hands, neck, or arms must be covered with white, black, or neutral colored covering.
- No illegal drug sale within lifetime.
- No illegal drug use within the past 36 months. No marijuana use within the last 24 months.
- No felony convictions within lifetime.
- No misdemeanor convictions involving perjury, false statement, or domestic violence within lifetime.
- Prior military personnel must not have a dishonorable discharge from any branch of the United States Armed Forces, the United States Coast Guard, National Guard, or Reserve Forces.
- Successful completion of a criminal background investigation including polygraph, reference/employment/neighborhood checks, medical evaluation, and drug screening.
Benefits include but are not limited to:
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- Medical, Dental, Vision, and Life Insurance coverage
- Florida Retirement System and Deferred Compensation
- Paid time off including sick, vacation, and holiday time
- Employee Assistance Program
- Short and Long Term Disability Insurance
- Employee incentives for educational degrees and bilingual (Spanish) abilities
- Tuition reimbursement
- Paid training